| The Document Identifer code is found in Record Positions 1-3. |
| Document Identifier Code |
Document Title | PROS | Explanation |
|---|---|---|---|
| A01 | Requisition | Yes | Order for an item with NSN/NIIN.
For overseas shipment *WITH* NSN stock number. —Created in SAMIS by requisitioner, Displayed on PROS V Acknowledge Requisitions screen. 'A01' documents never have a result code but may have an advice code. {See PROS IV DFD II.B.1 and III.B.1} {See also PROS V PWS 1.2.4.1, 1.3.1} SAMIS Sequence: Not sequenced |
| A05 | Requisition | Yes | Order, usually for a part number with narrative instructions.
For overseas shipment using CAGE Code, Part Number, and Technical Order (TO). —Created in SAMIS by requisitioner, Displayed on PROS V Acknowledge Requisitions screen. 'A05' documents never have a result code but may have an advice code. {See PROS IV DFD II.B.I and III.B.1} {See also PROS V PWS 1.2.4.2, 1.3.1} SAMIS Sequence: Not sequenced |
| A05 | Requisition | Yes | Alphanumeric Country Code Requisition.
For overseas shipment. These are short term special projects funded with USG money and are noncancelable by Contractor without USG concurrence. —Created in SAMIS by requisitioner, Displayed on PROS V Acknowledge Requisitions screen. 'A05' documents never have a result code but may have an advice code. {See PROS IV DFD II.B.I and III.B.1} {See also PROS V PWS 1.2.4.3, 1.3.1} SAMIS Sequence: Not sequenced |
| A05 | Requisition | Yes | "Package Buy" Order.
For overseas shipment where items are a sold as a package. —Created in SAMIS by requisitioner, Displayed on PROS V Acknowledge Requisitions screen. 'A05' documents never have a result code but may have an advice code. {See PROS IV DFD II.B.2, II.B.3, III.B.1, III.H.1.d} {See also PROS V PWS 3.3.1} SAMIS Sequence: Not sequenced |
| AC1 | Cancellation Request |
Yes | Request for cancellation by requistioner or by Contractor on behalf of requisitioner.
Generally, Contractor must respond to AC1 requests within 14 days. Requisitioner is in (RP 30-35). —R2 To reject a 'X2' request to approve MOQ, post an "AC1" docuument. {See PROS V PWS 3.2.7} —R3 To reject a 'X3' request to delay contract award, post a "AC1" docuument. —R5 To reject a 'X5' request to approve a price quote or revised price quote, post a 'AC1' document. —Quantity To reduce requisition quantity, post an 'AC1' document with the revised quantity in the Quantity field (RP 25-29). {See also PROS IV DFD III.D.8, III.E.1.a, III.E.5, and III.G.5} See PROS V PWS 3.2.13.5} SAMIS Sequence: 62 |
| AC3 | Cancellation Request |
Yes | Request for cancellation by the government.
—X4 To cancel A05 requisition when no response after 30 days if R1 is not posted to an X1. Note that X4's cannot be auto-cancelled. {See PROS IV DFD III.D.8, III.E.5, and III.G.5} {See also PROS V PWS 3.7.3.1.2, 3.2.12.1.5.1, 3.7.3.4} SAMIS Sequence: 62 |
| AC4 | Cancellation Request |
Yes | Request for cancellation by System.
The Contractor will always earn either a research or cancellation fee depending on the progress of the requistion. —X2 Ninety (90) days after an 'AE3' document with result code 'X2' is posted and a 'AE3' document with a result code of 'R2' has not occurred, or if the Customer rejects MOQ buy, the system will post a 'AC4' document with an 'X2' result code on day 91. {See PROS V PWS 3.2.7, 3.2.13.1.5.1, 3.2.13.3.1, 3.7.3.2.1.3} —X3 Thirty (30) days after an 'AE3' document with result code 'X3' is posted and a 'AE3' document with an 'R3' result code (accept) or an 'AC1' document with a 'R3' result code (reject) has not occured the system will post a 'AC4' document with a 'X3' result code on day 31. {See PROS V PWS 3.7.3.3.2} —X4 Note: PMO inquiries cannot be auto cancelled and require explicit action via 'AC3' document. {See PROS V PWS 3.7.3.4} —X5 Sixty (60) days afer a 'AE3' document with result code 'X5' is posted and either a 'AE3' document with a result code of 'R5' (accept) or a 'AC1' document with a result code of 'R5' (reject) has not occurred, the system will post a 'AC4' document with a 'X5' result code on day 61. {See PROS V PWS 3.2.13.3.2, 3.3.2, 3.7.3.5.3} —X6 Thirty (30) days after an 'AE3' document with result code 'X3' is posted and a 'AE3' document with an 'R6' result code (accept) or an 'AC1' document with a 'R6' result code (reject) has not occured, the system will post a 'AC4' document with a 'X6' result code on day 31. {See PROS V PWS 3.2.13.3.3.2, 3.7.3.6.2, 3.7.3.6.3} —X8 One hundred twenty (120) days after an 'AE3' document with result code 'X8' is posted and a 'AE3' document with a result code of 'R8' has not occurred, the system will post a 'AC4' document with 'X8' result code on day 121. Note that customer responses are not required for X8 transactions. {See PROS V PWS 3.2.13.3.3.4} {See also PROS V PWS 3.2.13.3.4, 3.7.3.7.1} —X9 Thirty (30) days after an 'AE3' document with result code 'X9' is posted and a 'AE3' document with an 'R9' result code (accept) or an 'AC1' document with a 'R9' result code (reject) has not occured, the system will post a 'AC4' document with 'X9' result code on day 31. {See PROS V PWS 3.2.13.3.5, 3.4.3.2.1, 3.7.3.8.3} —XH Sixty (60) days afer a 'AE3' document with result code 'XH' is posted and a 'AE3' document with a result code of 'XH' (accept) or a 'AC1' document with a result code of 'XH' (reject) has not occurred, the system will post a 'AC4' document with a 'X9' result codes on day 61. {See PROS V PWS 3.2.13.1.5.2, 3.2.13.3.6, 3.7.3.9.1.1} —OH Sixty (60) days afer a 'AE3' document with result code 'OH' is posted if funding issue has not been resolved, the system will post a 'AC4' document with a 'OH' result code. SAMIS Sequence: 62 |
| AC5 | Cancellation Request |
Yes | Request for cancellation—by System.
Only applies to PROS V requests. — One hundred fifty (150) days after a 'AE3' document is posted with a 'BD' status code and no award has occured by the end of the period, post a 'AC5' document with a 'BD' result code on day 151. For supplies the period is 'BD' to 'BV', for maintenance it is 'BD' to 'IV' plus 'PQ' to 'BV'. However, this period can be extended by posting a 'X3' request to extend. {See PROS V PWS 2.1, 2.1.2 } SAMIS Sequence: 62 |
| AE3 | Supply Status |
Yes | Supply Status from Contractor to SAMIS
Routing Identifier Code (RIC) (RP 4-6) is set to 'FXC' for PROS IV or 'FX5' for PROS V. —BD Contractor Reports Begin Date. As status to A01, A02, A04, A05, C0R, C0P, C0S indicating that the requisition for processing has been picked up, the Contractor posts an 'AE3' document with a 'BD' result code. Contractor is required to do this within five calendar days (See 'AF3'). This starts the clock. {See PROS IV DFD III.B.2 and III.B.1} {See also PROS V PWS 1.2.2} SAMIS Sequence: 27 —BF Government Requests Begin Date Followup. If a 'BD' status is not received within five days, the government will post a followup 'AF3' document asking if the Contractor received the requisition. The clock has not started. PROS IV only. {See PROS IV DFD III.B.1} SAMIS Sequence: 48 —BF Contractor Requests Resubmit of Requisition. If Contractor receives an 'AE3' document with a'BF', the government is asking if the requisition has been received. If the Contractor has not received it, he will post an "AE3" document with a 'BF' status code. The government will then resend the requisition. The clock has not started. PROS IV only. {See PROS IV DFD III.B.1} SAMIS Sequence: 48 —BF Contractor Can't Locate Cancelled Requisition. If the Contractor receives either an 'AC1' or 'AC3' document that cannot be matched with an existing requisition (A0_ or C0_ document), post an "AE3" with a 'BF' status code on that document number (DCN). The clock has not started. PROS IV only. {See PROS IV DFD III.B.1} SAMIS Sequence: 48 —BH Contractor Updates Item Identification. The contractor has discovered that the part number should be changed. There are two cases here: The part number is actually available as a regular NSN or the part number has an error it it. The contractor will post an 'AE3' with the correct part number. Does not affect clock although the response may. {See PROS IV DFD III.C.1} {See also PROS V PWS 3.2.2.8} SAMIS Sequence: 29 —BK Contractor Confirms Modifications. Confirms modifications requested via 'AM1' or 'AM5' document are OK to proceed. Post 'AE3' document with 'BK' status code. The various fields being modified will reflect the new values and especially the estimated shipping date. Does not affect clock. {See PROS IV DFD III.D.6} {See also PROS V PWS 3.2.10} SAMIS Sequence: 1 —BQ Contractor Confirms Cancellation Request. Contractor sends confirmation of cancellation request from either a 'AC1 or 'AC3' document either pre-quote (No cancel fee) or after-quote (gets cancel fee) by posting an 'AE3' document with a 'BQ' result code. Clock stops. {See PROS IV DFD III.D.9 and III.E.6.a} {See also PROS V PWS 3.2.13.3, 3.2.13.3.4} SAMIS Sequence: 56 —BV Contractor Reports Contract Awarded&—Supplies. To indicate that the contract has been awarded for purchase procurements, the Contractor will post an 'AE3' document with a 'BV' result code. This posting includes the estimated ship date (ESD) (RP ). Clock continues. {See PROS IV DFD III.F.1} {See also PROS V PWS 2.1} SAMIS Sequence: 40 —BV Contractor Reports Contract Awarded—Maintenance. To indicate that the contract has been awarded for the actual repair portion of a maintenance requisition, the Contractor will post an 'AE3' document with a 'BV' result code. This posting includes the estimated ship date (ESD) (RP ). Clock continues. {See PROS IV DFD III.F.1} {See also PROS V PWS 2.1, 3.4.2} SAMIS Sequence: 40 —BV Contractor Reports Slipped Estimated Ship Date. To indicate that the current estimated ship date is unattainable, the Contractor will post an 'AE3' document with a 'BV' result code. This posting includes the updated estimated ship date (ESD) (RP ). Clock continues. {See also PROS V PWS 3.7.4} SAMIS Sequence: 40 —BV Contractor Reports expired Ship Date. To indicate that the ship date is no longer attainable, the Contractor will post an 'AE3' document with a 'BV' result code. This posting includes the updated estimated ship date (ESD) (RP ) if the item has not shipped, else post a AS3 with actual ship date. Clock continues. {See also PROS V PWS 3.7.5} SAMIS Sequence: 40 —BZ Contractor Reports RFQ Process Initiated. To indicate the beginning of the research/solicitation phase, contractor will post an 'AE3' document with a 'BZ' result code. Request for Quotations are going out now and the contractor's estimated contract date is reported. Clock continues. {See PROS IV DFD III.D.1} {See also PROS V PWS 3.7.2.1, 3.7.2.2, } SAMIS Sequence: 28 —BZ Contractor Reports Quantity Increase Requested. Customer has requested a one time increase in quantity, contractor will post an 'AE3' document with a 'BZ' result code and the new quantity in Quantity field (RP25-29). Clock stops. {See PROS IV DFD III.E.7.a} {See also PROS V PWS 3.2.6 } SAMIS Sequence: 28 —BZ Contractor Reports Resolicitation Necessary. Contractor reports vendor is no longer able to supply item and resolicitation is required, contractor will post an 'AE3' document with a 'BZ' result code. PROS V only. Clock restarts. {See PROS V PWS 3.7.6} SAMIS Sequence: 28 —B2 Contractor Rejects Modification Request. The Contractor will deny either an 'AM1' or 'AM5' Modification Request when it cannot be accomplished by posting an 'AE3' document with a 'B2' result code. Clock continues. {See PROS IV DFD III.D.7} {See also PROS V PWS 3.2.10} SAMIS Sequence: 2 —B4 Contractor Confirmation of Cancellation Request After Contract Award. Contractor confirms cancellation request after contract award by posting an 'AE3' document with either an 'IB' (inspection) or an 'IV' (repairs) return code with the termination charge in the Price field (RP 73-80). Contractor earns termination fee. Clock stops. {See PROS IV DFD III.F.6 and III.G.6} {See also PROS V PWS 3.2.13.3.3.2, 3.2.13.3.5} SAMIS Sequence: 58 —B8 Contractor Denial of Cancellation Request—Item is About to Ship When customer requests cancellation but the item is about to ship, the Contractor may post an 'AE3' document with a 'B8' result code. Termination charges need to be determined and possibly approved by customer. Clock continues. {See PROS IV DFD III.F.3.b} {See also PROS V PWS 3.2.13.3.3.2, 3.2.13.3.4} SAMIS Sequence: 59 —B8 Contractor Denial of Cancellation Request—Customer Changed Mind Customer no longer wants the item and is willing to pay cancellation fee i.e. a preceeding 'AC1' document.) Post an 'AE3' document with a 'B8' result code. Contractor earns cancellation fee. Clock stops. {See PROS IV DFD III.F.3.c} SAMIS Sequence: 59 —B8 Contractor Denial of Cancellation Request—Response concurrent with Cancellation. Customer's response arrived on the same day as a system cancellation posted. Response takes precedence.) Post an 'AE3' document with a 'B8' result code. Contractor earns cancellation fee. Clock stops. {See PROS V PWS 3.2.13.3} SAMIS Sequence: 59 —CA Contractor Cancellation of Standard Item or LOA Directed Item Due to Vendor No Bid. When the Contractor is unable to get a bid on either a standard item directed source or a LOA directed source item (sole sourced), post an 'AE3' document with a 'CA' result code. Contractor earns research fee and the transaction does not count against the contractor's performance. Clock stops. {See PROS IV DFD III.D.11} {See also PROS V PWS 1.2.4.1} SAMIS Sequence: 43 —CA Contractor Cancellation of Maintenance Item Due to ALC No Bid. When the Contractor is unable to get a bid from an ALC on a maintenance item within 150 days, post an 'AE3' document with a 'CA' result code on day 151. Contractor earns research fee and the transaction does not count against the contractor's performance. Clock stops. {See PROS V PWS 1.2.4.1, 3.2.13.1.6} SAMIS Sequence: 43 —CG Contractor Rejects Order—Initial. When the Contractor is unable to award contract due to inability to locate a qualified source within 150 days, he posts an 'AE3' document with a 'CG' status code on day 151. This code is only used on the first instance. No research fee is earned. Clock stops. {See PROS IV DFD III.D.10} {See also PROS V PWS 3.2.13.2.1} SAMIS Sequence: 49 —CJ Contractor Rejects NSN Order Back to USG. After research it is found that a substitute item is available from a DoD source, however, Customer will not accept the substitute. Contractor posts an 'AE3' with a 'CJ' status code showing the correct NSN number for the substitute part. Contractor earns research fee only. Clock stops. {See PROS IV DFD III.C.2.c} {See also PROS V PWS 3.2.2.9, 3.2.13.1.2} SAMIS Sequence: 46 —CJ Contractor Rejects Obsolete Item. After research it is found that the item is obsolete (no stock or replacement available). Contractor posts an 'AE3' with a 'CJ' status code. Contractor earns research fee only. Clock stops. {See also PROS V PWS 3.2.13.1.3} SAMIS Sequence: 46 —CJ Contractor Rejects X3 Quote Delay. Where Contractor has identified a long lead source and has reported the need to extend the quotation past 120 days and either customer is not willing or has not responded in thirty (30) days, a 'AE3' document is posted with a 'CJ' status code. Contractor earns research fee only. Clock stops. {See PROS IV DFD III.C.2.d} SAMIS Sequence: 46 —CU Contractor Rejects Order—Subsequent. There are various deadlines established depending on the nature of the requisition and the Contractor has previously rejected the same part number before. For subsequent orders, the Contractor rejects by posting an 'AE3' document with a 'CU' status code. This code is used after a CG post. Research fee only. Clock continues. {See PROS IV DFD III.D.12} {See also PROS V PWS 3.2.13.1.7} SAMIS Sequence: 50 —CY Contractor Rejects NSN Order Back to USG. After research it is found that a substitute item is available from a DoD source. Contractor posts an 'AE3' with a 'CY' status code showing the correct NSN number for the substitute part. Contractor earns research fee only. Clock stops. {See PROS IV DFD III.C.2.a} {See also PROS V PWS 3.2.13.1.1, 3.7.3.1.2 } SAMIS Sequence: 53 —CY Contractor Rejects Order—IUID required but source is unable. After research it is found that the item has a valid IUID but the ALC source is unable to furnish the item, Contractor posts an 'AE3' with a 'CY' status code. Contractor earns research fee only. Clock stops. {See PROS V PWS 3.2.3} SAMIS Sequence: 53 —D3 Contractor Rejects Order Due to X2 Nonresponse from Country. If an AC4 is auto processed against an X2 after 90 days, the contractor will reject the order by posting an 'AE3' with a 'D3' status code on day 91. If a AC3 is posted by the USG, the contractor will post an "AE3" with a 'D3' status code. D3 is used when no quote has been entered into the system. Contractor earns research fee and no penalty. Clock stops. {See also PROS V PWS 3.2.13.1.5.1, 3.2.13.3.1.1} SAMIS Sequence: 54 —D3 Contractor Rejects Order Due to XH Nonresponse from Country. If after two followup messages (60 days) from a XH, the contractor may reject the order by posting an 'AE3' with a 'D3' status code on day 61. Contractor gets research fee and no penalty. Clock stops. {See also PROS V PWS 3.2.13.1.5.2} SAMIS Sequence: 54 —GY Contractor Rejects Unscheduled Maintenance Order. Contractor determines that a repair item should have gone to a ALC instead (standard AF repair and AF maintenance capability exists). Contractor posts an 'AE3' document with a 'GY' status code. Contractor receives research fee and reshipment reimbursement. Clock stops. {See PROS IV DFD III.C.2.a and III.C.2.b} {See also PROS V PWS 3.2.13.1.4} SAMIS Sequence: 60 —IQ Contractor Reports Inspection Quote. This is for teardown, test, and inspection (TTI) for maintenance (C0R) requisitions only. Here Contractor posts an 'AE3' document with an 'IQ' status code. The quoted price is in the Unit Price field (RP 73-80). Clock stops. {See PROS IV DFD III.E.1.b} {See also PROS V PWS 3.4.1} SAMIS Sequence: 30 —IR Contractor Reports a Revised Inspection Quote Here Contractor posts an 'AE3' document with an 'IR' status code and the revised price is in the Unit Price field (RP 73-80). Customer approval may be required. Clock stops. {See PROS IV DFD III.E.7} {See also PROS V PWS 3.4.1} SAMIS Sequence: 31 —IV Contractor Reports the Award of Initial TTI Contract. Contractor posts an 'AE3' document with a 'IV' status code. Contractor will also post a 'AE3' document with 'X8' status code at the same time including customer's inbound shipping instructions in the narrative. USG will transmit those instructions to the country to direct them where to ship the item for TTI. Clock continues. {See PROS IV DFD III.F.1.c} {See also PROS V PWS 3.4.2} SAMIS Sequence: 32 —NF Contractor Cancellation with No Fee In cases where the country lacks funds in the case, the government may switch the requisition to a different case by issuing a new requision on the other case thus creating duplicate requisitions. The Contractor has discretion to cancel the original requisition by posting an 'AE3' document with a 'NF' status. Contractor does not get a fee on the cancelled requisition but should earn on the new one. Clock stops. {See PROS IV DFD III.E.6.b} {See also PROS V PWS ???} SAMIS Sequence: 61 —PA Price and Availability Quote. Price and Availability is a sort of "non-order" order in the form of 'C0P' document. It functions similarly to a 'A05' requisition but only returns a quotation. It does not proceed to contract. If the requested item is available, the Contractor will post a 'AE3' document with a 'PA' status code and the quoted price is shown in the Unit Price field (RP 73-80). Contractor earns a research fee. If customer decides to order, within a certain timeframe, the fee is not assessed again on that order. If customer declines the quote, either a 'AC1' or 'AC3' document is posted to grant the fee. This is used for the intial quote only. Clock stops. {See PROS IV DFD II.B.6} {See also PROS V PWS 3.3.2} SAMIS Sequence: 34 —PB Price and Availability Revised Quote. Revision to Price and Availablity quote. See PA for details. This is used for subsequent quotes. {See also PROS V PWS 3.3.2} SAMIS Sequence: 35 —PQ Reports Supply Contract Price for USG Approval For Supply Quotes, normally the Contractor will post an 'AE3' document with 'PQ' status code. The quoted price will be in the Unit Price field (RP 73-80). Occasionally, the Contractor may change the Unit of Measure field (RP 23-25) and/or the Quantity field (RP 25-29) when necessary. Clock stops. {See PROS IV DFD III.E.1} {See also PROS V PWS 3.2.5.1} SAMIS Sequence: 33 —PQ Reports Maintenance Contract Price for USG Approval For Maintenance Quotes, normally the Contractor will post an 'AE3' document with 'PQ'' status code. The quoted price will be in the Unit Price field (RP 73-80). Clock stops. {See PROS IV DFD III.E.1.b and III.G.2} {See also PROS V PWS 3.2.5.1, 3.4.1} SAMIS Sequence: 33 —PQ Reports Task Contract Price for USG Approval For Task Quotes, normally the Contractor will post an 'AE3' document with 'PQ' status code. The quoted price will be in the Unit Price field (RP 73-80). Clock stops. {See PROS IV DFD III.E.1.c} {See also PROS V PWS 3.2.5.1} SAMIS Sequence: 33 —PQ Contractor Adjusts Quantity When the quantity has to be increased to meet minimum order requirements, the Contractor will post an 'AE3' document with 'PQ' status code. The quoted price will be in the Unit Price field (RP 73-80). Clock stops. {See PROS IV DFD III.E.2} {See also PROS V PWS 3.2.6} SAMIS Sequence: 33 —PR Reports Change in Contract Price The revised price will be in the Unit Price field (RP 73-80). Occasionally, the Contractor may revise the Unit of Measure field (RP 23-25) and/or the Quantity field (RP 25-29) when necessary as part of the price change. Clock stops. {See PROS IV DFD III.E.7, III.G.2, III.H.1.d} {See also PROS V PWS 3.2.5.2} SAMIS Sequence: 36 —R1 Acknowledge Receipt of Depot Technical Data. To acknowlege receipt of the depot's answer to the 'X1' request, the Contractor posts an 'AE3' document with a 'R1' result code and the answer in the narrative. This restarts the clock. {See PROS IV DFD III.C.3.a} {See also PROS V PWS 3.7.3.1} SAMIS Sequence: 15 —R2 Acknowledge Receipt of Customer Clarification. To acknowledge receipt of the customer's clarification to the 'X2' request, the Contractor will post an 'AE3' document with an 'X2' status code and the clarification details in the narrative. This restarts the clock. {See PROS IV DFD III.C.3.b} {See also PROS V PWS 3.2.2.8, 3.2.13.1, 3.7.3.2} SAMIS Sequence: 16 —R3 Acknowledge Receipt of Customer Approval for Vendor Quote Delay. To acknowledge reciept of the Customer's approval of the delay, Contractor posts an 'AE3' document with a 'R3' status code. Remarks in narrative. Clock restarts. {See PROS IV DFD III.E.1.d} {See also PROS V PWS 3.7.3.3} SAMIS Sequence: 17 —R4 Acknowledge Receipt of PMO Decision. Policy and process questions are handled by the 'X4'requests to PMO. The Contractor will post an 'AE3' document with a 'R4' status code and include the decision in narrative. Clock restarts. {See PROS IV DFD III.E.11, III.G.4, III.H.1.e} {See also PROS V PWS 3.2.2.3, 3.2.2.2.1, 3.2.7, 3.2.13.4, 3.7.3.4} SAMIS Sequence: 18 —R5 Acknowledge Receipt of Country Price Decision. When the price decision is received, Contractor will post an 'AE3' document with a 'R5' status and the customer's decision will be in the narrative. This includes approval of NTE exceptions. Clock restarts. {See PROS IV DFD III.E.4} {See also PROS V PWS 3.2.8, 3.2.13.3.2, 3.3.2, 3.7.3.5} SAMIS Sequence: 38 —R6 Acknowledge Receipt of Country Termination Decision—Parts. Whenever fee decision is received about termination of an 'A01' or 'A05' Requisition, Contractor will post an 'AE3' document with a 'R6' status to report customer decision on the termination fee. The fee decision will be in the narrative. Clock restarts. {See PROS IV DFD III.F.5.a} {See also PROS V PWS 3.2.13.3, 3.2.13.3.3.2, 3.7.3.6} SAMIS Sequence: 19 —R6 Acknowledge Receipt of Country Termination Cost Decision—Repairs. Whenever fee decision is received about termination of an 'C0S' Requisition, Contractor will post an 'AE3' document with a 'R6' status to report customer decision on the termination fee. The fee decision will be in the narrative. Clock restarts. {See PROS IV DFD III.F.5.c} {See also PROS V PWS 3.7.3.6} SAMIS Sequence: 19 —R7 Contractor provides interim answer to Customer question. If the Contractor is unable to provide a complete answer to a customer's question, he can post an 'AE3' document with a 'R7' status code and include the answer in narrative. Using an 'R7' maintains the block on additional 'XQ' questions until the final 'RX' answer is posted. {See also PROS V PWS 3.7.3.11.1} SAMIS Sequence: 20 —R8 Acknowledge Receipt of Repairable item. When the Contractor is advised that the repairable item has been received either in it's warehouse or at the vendor's facility, an 'AE3' document is posted with a 'R8' status code. The shipping reciept is posted in narrative. Clock restarts. {See PROS IV DFD III.F.1.d} {See also PROS V PWS 3.2.13.3.4, 3.4.2, 3.7.3.7} SAMIS Sequence: 21 —R9 Acknowledge Receipt of Extended Support Decision. This reports whether USG authorized extended support due to long lead time. Contractor posts 'AE3' document with 'R9' status code and reports decision in narrative. Clock restarts. {See PROS IV DFD III.C.4} {See also PROS V PWS 3.2.13.3.5, 3.4.4, 3.7.3.8} SAMIS Sequence: 22 —RH Acknowledge Receipt of Limited Warranty Decision. This reports whether customer has approved a warranty of less than a year. Contractor posts an 'AE3' document with a 'RH' result code with decision in narrative. Clock restarts. {See PROS IV DFD III.E.9} {See also PROS V PWS 4.2.1, 3.2.12.1.5.2, 3.2.13.3.6, 3.7.3.9} SAMIS Sequence: 24 —RK Acknowlege Receipt of DTS Shipping Information. Contractor has requested assistance from DCMA for a DTS shipment by a 'XK'. When the DTS information is received, Contractor posts an 'AE3' document with a 'RK' status code and the shipping information in narrative. Clock restarts. {See PROS IV DFD III.E.10} {See also PROS V PWS 3.7.3.10, 3.6.3.3} SAMIS Sequence: 25 —RQ Contractor Answered Customer Question. Contractor has answered the customer's question and posts an 'AE3' document with a 'RQ' status including the answer in narrative. Clock restarts. {See PROS IV DFD III.D.4} SAMIS Sequence: 26 —X1 Contractor Request for Depot Technical Data. To request information from the ALC, the Contractor will post an 'AE3' document with an 'X1' status code and the question in the narrative. This stops the clock. {See PROS IV DFD III.C.3.a} {See also PROS V PWS 3.7.3.1.1, 3.7.3.11} SAMIS Sequence: 3 —X2 Contractor Request for Customer Clarification. To request clarification from the Customer, the Contractor will post an 'AE3' document with an 'X2' status code and the question in the narrative. This stops the clock. {See PROS IV DFD III.C.3.b} {See also PROS V PWS 3.7.3.2.1.1, 3.2.2.1, 3.2.2.8, 3.2.13.1, 3.2.13.1.5.1, 3.7.3.1} SAMIS Sequence: 4 —X2 Contractor Request for Customer Cancellation. To request cancellation of an order by the Customer, the Contractor will post an 'AE3' document with an 'X2' status code and the cancellation request in the narrative. This stops the clock. {See also PROS V PWS 3.2.7} {See also PROS V PWS 3.7.3.2} SAMIS Sequence: 4 —X3 Contractor Reports Delay for Vendor Quote. If a vendor needs additional time to provide a quote, the Contractor posts an 'AE3' document with a 'X3' status code. Situation explained in narrative. Clock stops. {See PROS IV DFD III.E.1.d} {See also PROS V PWS 3.7.3.3} SAMIS Sequence: 5 —X4 Contractor Reports Delay for PMO Decision. Policy and process questions are handled by the PMO. When PMO assistance is indicated, the Contractor will post an 'AE3' document with a 'X4' status code and discuss the issue in narrative. Clock stops. {See PROS IV DFD III.E.11 and III.H.1.e} {See also PROS V PWS 3.2.2.3, 3.2.2.2.1, 3.2.13.1.5.1, 3.2.13.4, 3.7.3.4} SAMIS Sequence: 6 —X5 Contractor Requests Country Price Approval. Whenever a price approval is needed, Contractor will post an 'AE3' document with a 'X5' status to inform USG that it is awaiting customer response on the price. This includes quotes exceeding specified NTE value. The pricing information will be in the narrative. Clock stops. {See PROS IV DFD III.E.4 and III.G.4} {See also PROS V PWS 3.2.8, 3.2.13.3.2, 3.3.2, 3.7.3.5} SAMIS Sequence: 37 —X6 Contractor Requests Termination Cost Approval—Parts. Whenever fee approval is needed to terminate an 'A01' or 'A05' Requisition, Contractor will post an 'AE3' document with a 'X6' status to inform USG that it is awaiting customer response on the termination fee. The fee information will be in the narrative. Clock stops. {See PROS IV DFD III.F.5.a} {See also PROS V PWS 3.2.13.3.1, 3.2.13.3.3.2, 3.7.3.6} SAMIS Sequence: 7 —X6 Contractor Requests Termination Cost Approval—Repairs. Whenever fee approval is needed to terminate a 'C0R' requistion, Contractor will post an 'AE3' document with a 'X6' status to inform USG that it is awaiting customer response on the termination fee. The fee information will be in the narrative. Clock stops. {See PROS IV DFD III.F.5.b} {See also PROS V PWS 3.7.3.6} SAMIS Sequence: 7 —X7 Reserved. SAMIS Sequence: 8 —X8 Contractor Provides Shipping Instructions. Whenever an 'AE3' document with a "IV" status code is posted, Contractor must also post a separate 'AE3' document with 'X8'status to advise the government as to customer shipping instructions to the maintenance vendor. Clock stops. {See PROS IV DFD III.F.1.d} {See also PROS V PWS 3.2.13.3.4, 3.4.2, 3.7.3.7} SAMIS Sequence: 9 —X9 Contractor Reports Status for Extended Support. Contractor wishes to advise customer of new manufacture and requires extended support due to long lead time which requires PMO approval. Contractor posts 'AE3' document with 'X9' status code and explains situation in narrative. Clock stops. {See PROS IV DFD III.C.4} {See also PROS V PWS 3.2.13.3.5, 3.4.4, 3.7.3.8} SAMIS Sequence: 10 —XH Contractor Requests Limited Warranty. To request approval of a warranty of less than a year, Contractor posts an 'AE3' document with a 'XH' result code with explanation in narrative. Clock stops. {See PROS IV DFD III.E.9} {See also PROS V PWS 4.2.1, 3.2.12.1.5.2, 3.2.13.3.6, 3.7.3.9} SAMIS Sequence: 12 —XK Contractor Has Requested DCMA Assistance. When shipment via DTS is required, Contractor must make arrangements with DCMA. Contractor posts an 'AE3' document with a 'XK' status code and information in narrative. Clock stops. {See PROS IV DFD III.E.10} {See also PROS V PWS 3.7.3.10, 3.6.3.3} SAMIS Sequence: 13 —XQ Contractor Answers Customer Question. Occasionally the customer may ask contractor a question about a requisition. When this happens, Contractor posts an 'AE3' document with a 'XQ' status including the question in narrative. Clock stops. {See PROS IV DFD III.D.4} {See also PROS V PWS 3.7.3.11} SAMIS Sequence: 14 |
| AF3 | Followup | Yes | Followup on AE3 status by system
An 'AF3' will carry the status code of the preceeding 'AE3' document. It's basically a nudge if the supply status request hasn't been acted on in ___ days and does not impact "Contractor Days" count. PROS IV Only. — Any valid status code posted on a 'AE3' document can be followed up by posting a 'AF3' document with the same status code. An 'AF3' is also used to follow up on a missing intitial requisition. An 'AF3' is also used to follow up on 'AC1' and 'AC3' cancellations which can't be matched to prior requisitions. {See PROS IV DFD III.D.2 and III.B.1} SAMIS Sequence: 64 |
| AK3 | Cancellation Followup |
Yes | Followup on AC1 or AC3 cancellation request
An 'AK3' will carry the status code of the preceeding 'AC1' or 'AC3' document. It's basically a nudge generated by the system if the cancellation request hasn't been acted on in ___ days. PROS IV only. — Any valid status code posted on a either a 'AC1' or 'AC3' document can be followed up by posting a 'AK3' document with the same status code. {See PROS IV DFD III.D.8} SAMIS Sequence: 63 |
| AM1 | Requisition Modifier |
Yes | Request to modify 'A01' requisition.
The 'AM1' document is used to change values in the following fields:
{See PROS IV DFD III.D.5} {See also PROS V PWS 3.2.10} SAMIS Sequence: 66 |
| AM5 | Requisition Modifier |
? | Request to modify 'A05' requisition.
The 'AM5' document is used to change values in the following fields:
{See PROS IV DFD III.D.5} {See also PROS V PWS 3.2.10} SAMIS Sequence: 66 |
| AS3 | Shipment Status |
Yes | Items shipped to customer.
Indicates the items have been shipped either from the vendor directly or from the Contractor. Post an 'AS3' document with shipping date in Contract Ship Date field (RP 70-73). {See PROS IV DFD III.H.1a} {See also PROS V PWS 4.6.3.1.2, 4.6.3.3} SAMIS Sequence: 42 |
| ASH | Shipment Status |
Yes | Items shipped to warehouse for DTS.
In some cases, the vendor will ship the items to the Contractor warehouse for shipment consolidation. Here a 'ASH' document is posted with shipping date in Contract Ship Date field (RP 70-73). {See PROS IV DFD III.H.1b} {See also PROS V PWS 4.6.3.1.1} SAMIS Sequence: 42 |
| AT5 | Price status |
Yes | Price quote on hold.
Price quote approved. Price revision approved. NTE is approved. The Price status document is system generated in response to PQ, RQ, IQ, and IR codes to check funds availability. This is a SAMIS process and not a feature of PROS V. —OH If price quote or a revision is on hold (normally caused by lack of funding), post a 'AT5' document with an 'OH' status code. Clock remains stopped. {See PROS IV DFD III.E.3, III.E.8, and III.G.3} —OK If funds are available to approve price quote or price revision or NTE exception, post a 'AT5' document with an 'OK' status code. Clock restarts. {See PROS IV DFD III.E.3, III.E.8, and III.G.3} {See also PROS V PWS 3.2.8} SAMIS Sequence: 65 |
| AU3 | Cancellation Denial |
Yes | Cancellation Denied—Items already shipped
status to 'AC1' or 'AC3' as order cannot be cancelled at this point because it has already shipped. Post an "AU3" with a 'B8' status code including with the date the item shipped in the Contract Ship Date field (RP 70-73). PROS IV only. For PROS V, post an 'AE3' document with a 'B8' instead. {See PROS IV DFD III.F.3} SAMIS Sequence: 57 |
| C0R | Requisition | Yes | Maintenance Order
—Created in SAMIS by requisitioner, Displayed on PROS V Acknowledge Requisitions screen. 'C0R' documents never have a result code but may have an advice code. {See PROS IV DFD II.B.2 and III.B.1} {See also PROS V PWS 1.2.4.4, 1.3.2} SAMIS Sequence: Not sequenced |
| C0S | Requisition | Yes | Task Order
—Created in SAMIS by requisitioner, Displayed on PROS V Acknowledge Requisitions screen. 'C0S' documents never have a result code but may have an advice code. {See PROS IV DFD II.B.5 and III.B.1} {See also PROS V PWS 1.3.3, 3.5} SAMIS Sequence: Not sequenced |
| C0P | Requistion | Yes | Order for Price and Availabity
—Created in SAMIS by requisitioner, Displayed on PROS V Acknowledge Requisitions screen. 'C0P' documents never have a result code but may have an advice code. {See PROS IV DFD II.B.6 and III.B.1} {See also PROS V PWS 3.3.2} SAMIS Sequence: Not sequenced |
| XDA | Materiel Receipt (PROS IV ONLY) |
Yes | Receipt of Unscheduled Repairable Asset/SDR exhibit from country at Contractor's warehouse.
—To acknowledge receipt, post a 'XDA' document with value of '1' in the CVI field (RP 58). {See PROS IV DFD III.F.1.d, III.G.1, and III.I.2} SAMIS Sequence: Not sequenced |
| Contractor received Repaired Asset/SDR exhibit from maintenance vendor for DTS.
—To acknowledge receipt, post a 'XDA' document with value of '3' in the CVI field (RP 58). {See PROS IV DFD III.H.1.b} SAMIS Sequence: Not sequenced |
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| Maintenance vendor received Asset/SDR exhibit directly from country or contractor.
—To acknowledge receipt, post a 'XDA' document with value of '5' in the CVI field (RP 58). {See PROS IV DFD III.G.1, III.H.1.c and III.I.2} SAMIS Sequence: Not sequenced |
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| Contractor received Repaired Asset/SDR exhibit from vendor.
—To acknowledge receipt, post a 'XDA' docuument with value of '7' in the CVI field (RP 58). {See PROS IV DFD III.H.1.c and III.I.2 } SAMIS Sequence: Not sequenced |
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| XDB | Materiel Return (PROS IV ONLY) |
Yes | Contractor shipped repairable asset/SDR exhibit to maintenance vendor
—To indicate item shipped, post a 'XDB' document with value of '2' in the CVI field (RP 58). {See PROS IV DFD III.G.1, and III.I.2} SAMIS Sequence: Not sequenced |
| Contractor shipped repaired asset/SDR exhibit to country via DTS
—To indicate item shipped, post a 'XDB' document with value of '4' in the CVI field (RP 58). {See PROS IV DFD III.H.1.b} SAMIS Sequence: Not sequenced |
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| Maintenance vendor shipped repaired asset/SDR exhibit to country or contractor
—To indicate item shipped, post a 'XDB' document with a value of '6' in the CVI field (RP 58). {See PROS IV DFD III.H.1.c and III.I.2} SAMIS Sequence: Not sequenced |
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| Contractor shipped repaired asset/SDR exhibit to country
—To indicate item shipped, post a 'XDB' document with value of '8' in the CVI field (RP 58). {See PROS IV DFD III.H.1.c and III.I.2} SAMIS Sequence: Not sequenced |
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| XDW | Receipt of Unscheduled Repairable |
Yes | Unscheduled Repairable Received.
—To indicate item received prior to requisition or after cancellation, post a 'XDW' document. {See PROS IV DFD III.A.1} {See also PROS V PWS 3.2.13.3.3.4, 3.4.3.2} SAMIS Sequence: 67 |
CVI Contractor Vendor Identifier